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Student Information Release Policy

All requests for official information about students should initially be referred to the Coordinator of Admissions and Records. Student records are treated as confidential information as provided by THE FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA) as amended, and in accordance with provisions of Virginia’s Freedom of Information Act (FOIA). Details about the latter may be accessed at www.nr.edu/foia/. Information from student records cannot be released (with very limited lawful exceptions) except to the student who may authorize release. Officials of the college may have access to student records when acting in the student’s educational interest and within the limitations of their need to know. These officials include faculty, academic advisors, and personnel in the offices of Admissions and Records, Advising Center, Financial Aid, Veterans Affairs, Vice President for Instruction and Student Services, and Threat Assessment Team.

Directory information including name, major field of study, dates of attendance, course credit load, participation in officially recognized activities and sports, weight and height of members of athletic teams, grade level, degrees, honors and awards received, photo and the most recent educational agency or institution attended may be released without the consent of the student.

A student may request that this information be kept confidential by notifying the Admissions and Records Office each semester by the last day of the Add/Drop period. Emergency requests for information will be handled by the Dean of Student Services in consultation with the Vice President for Instruction and Student Services or another appropriate college official.

In accordance with Virginia law, NRCC will not disclose the address, telephone number or email address of a student as directory information or pursuant to a Freedom of Information Act (FOIA) request without the prior written consent of the student, unless the disclosure is to students enrolled in the college for educational purposes or institution business and the student has not opted out of such disclosure. Students may opt-in to the disclosure of such information for other purposes by providing prior written consent.

The student has the right to inspect and review the information contained in his or her record. The student must submit a written request to the Admissions and Records Office and identify the records to be inspected. The Admissions and Records Office will then arrange a mutually convenient appointment for student inspection of records within 45 days of submission of the written request.

The student may also ask the College to amend a record believed to be inaccurate or misleading. If the College decides not to amend the record as requested by the student, the College will notify the student about the decision and advise the student of the right to a hearing regarding the request for amendment.

The student has the right to file a complaint concerning alleged failures by NRCC to comply with the requirements of FERPA. The name and address of the office that administers FERPA is Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue SW, Washington D.C., 20202-4605.



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